How to Become a Delegation
A group or individual can request an opportunity to address Council at a Regular Council meeting. The request will be reviewed by the Corporate Officer, in collaboration with the Mayor to determine if it falls within the jurisdiction of Council. Requests may be approved, declined, or forwarded to staff for follow-up.
Council must not permit a delegation to address a meeting of the Council regarding a bylaw in respect of which a public hearing has been held, where the public hearing is required under an enactment as a pre-requisite to the adoption of the bylaw.
How to submit your request:
Forward your delegation request to the Deputy Corporate Administrator at least two full weeks prior to the Council meeting. The request will be reviewed by the Corporate Officer, in collaboration with the Mayor, and the Requestor will be advised of the status. Approved Delegations must submit presentation materials by 12:00 p.m. on the Wednesday prior to the meeting. If your delegation request is declined or forwarded to Staff, you will be advised.
Format for the request:
- Name of organization or individual, email and telephone contact information, name/title (if an organization) of the presenters. NOTE: This information will appear on the agenda.
- Rationale for delegation request, including any specific requests of Council.
*Note: Council does not provide resolution or decision on matters brought by way of delegation. If Council considers action regarding a delegation, they will direct Staff to bring a report to a future meeting of Council for further discussion and consideration.
What to expect as a Delegation
The Presiding Member will call the meeting to order, approve the Agenda & Minutes, and then proceed to Presentations and Delegations. This happens quickly, so please be in attendance at least 10 minutes prior to the start of the meeting (5:30 p.m.).
The Mayor will introduce the delegation and call them up to the presentation desk.
Your presentation will be loaded on the computer and, you will be responsible for advancing your slides.
To speak, press the button on the microphone (the light will turn red). When finished speaking, press the button to turn off the microphone.
Each delegation has 15 minutes to make their presentation. After the presentation is made, time will be given for Council members to ask questions.
Contact
Rhya Hartley, Deputy Corporate Administrator
Phone: 250-991-7471
Email: rhartley@quesnel.ca